How much do pos systems Cost in Uganda (POS Software)






POS software is the heart of any POS system and all providers deliver a core set of features. These include product, inventory, customer and staff tracking, sales processing and payments, returns management and business reporting. Paid POS systems deliver more features with no added costs, or you can add paid features to free systems to expand functionality.

You can read possible features of standard POS systems from this page
Or even watch this video.



POS software systems typically have one of three pricing structures: monthly subscription fees, one time purchases, or a combination of both. A standard POS subscription plan costs around UGX.100000-UGX.300000 per month, although a lot of providers will let you use their POS software for free. One-time purchases, on the other hand, can cost more than UGX. 1.2 M in some instances.

The three main types of costs associated with top POS systems and these are software-use costs, hardware costs, and card processing fees. The cost of your POS system will depend on how feature-rich you want your POS software to be, transaction fees enforced by your provider, how extensive a hardware setup you need, and how many locations you need to sell at.

Software and Licensing Fees

  • Subscription Model: Most modern POS systems operate on a subscription model, charging a monthly or annual fee. These fees can vary depending on the functionality needed, with higher-end systems including inventory management, CRM, and analytics.
  • Per-User/Device Fees: Some POS providers charge per user or per terminal, which is something to consider if you have multiple checkout stations or staff.
  • Typical Price Range: Software fees for genuine software usually range from UGX. 1.2 M to UGX. 5M one off, depending on the features.

Maintenance and Support Fees

  • Ongoing Support: Many POS systems come with standard support as part of the monthly fee, but premium support packages are available at an additional cost. Premium support usually offers quicker response times and dedicated assistance, which can be vital in preventing downtime.
  • Maintenance Costs: Hardware maintenance costs can add up, especially if you have a large setup or use peripherals like printers and scanners that require upkeep.
  • Typical Price Range: Basic support might be free, but premium support packages typically range from UGX. 50000 to UGX. 500000 per month.

Hardware: one-time fee paid upfront

You can expect a full suite of POS hardware to cost anywhere from UGX. 3M to UGX. 7M. a complete system usually includes:
  1. A touchscreen- UGX. 2.5M A credit card reader –UGX. 250,000
  2. A barcode scanner-UGX. 150,000
  3. A receipt printer- UGX 350,0000
  4. A charging dock for each item UGX. 50,000
  5. A lockable cash drawer- UGX. 250,000
In addition to POS software costs and hardware prices, POS systems are associated with several other point of sale fees, including:
  • Installation: Many POS packages include pre-installation costs, some will ask you to pay extra for this installation service
  • Type and size of business: Some POS providers have different pricing packages for each type of business, for example, retail, restaurant, small business, medium-size business, and enterprise
  • Support: Normally you’ll receive support according to the price policy. However, some parties will charge a fee each time you contact support, or you need to pay for the support renewal package after the warranty policy expires.
  • User accounts: Some POS software restricts certain employee accounts to individual plans. If you want different logins for more employees, you have to pay more.
  • The number of locations: Similar to user accounts, additional hardware for more locations, such as additional registers or card readers, will cost you more.
  • Additional features: Modern POS systems offer more than just payments. Additional features like sales reports, inventory management, and loyalty management are not usually free. You’ll pay a higher fee for more added features.
  • ecommerce integration: If you run both a physical and online store as a retailer, syncing sales data between the two channels is essential. With a standalone POS, you’ll need to pay for a connector to integrate it with your chosen ecommerce platform.
  • Sales volume: This impacts the payment transaction fees you’ll need to pay when processing orders via the POS.
  • Payment transaction fee: The fee you pay on each debit or credit card transaction, usually based on a percentage of a customer’s purchase plus a few cents

Types of POS Software

There are 3 main types of POS software:
  • Cloud-based POS software that follows the SaaS model
  • Legacy or on-premise POS systems that are hosted on a local server or on premise
  • Hybrid POS that provides a combined setup between cloud-based and on premise
Despite higher initial hardware and installation costs, on-premises POS systems typically have lower point of sale fees in the long run. As a result, on-premises POS is suitable for retail, while cloud-based POS is more prevalent among restaurant owners or businesses myth multiple outlets in different locations.

In, Uganda making a search online will land you to pages of Ecommerce sites that sell the POS software at even unimaginable prices but that does not make every offer standard or it does not give you assurances of proper functionality.
Places you can find the listings of these POS prices include:-

Questions to ask when evaluating POS providers

Asking questions is the best way to ensure a POS provider meets your business needs. Here are some questions to ask when evaluating POS providers:
  • What features does the POS system offer? Ensure the system includes every functionality you need, such as multichannel inventory management, live inventory status and automated sales tax.
  • What are the costs involved? Beyond the initial POS system cost to purchase, ask about ongoing costs such as software updates, transaction fees and any charges for add-on services.
  • Is the system scalable? As your business grows, your POS system must keep up. Ask whether the system can handle increased transaction volumes and if more locations or staff can be easily added later.
  • Can it integrate with other channels? Your POS system should seamlessly connect with your other sales channels so that inventory can automatically sync whenever you sell a product.
  • How is customer support? Reliable support is a must. You can’t afford to be left without help if something goes wrong. Check that support is available during your business hours and how you can reach them.
  • How secure is the system? Security is a must for businesses dealing with sensitive customer data and payments. Ask about the security measures in place, such as end-to-end encryption and EMV-certified card readers.
  • How Customizable is the software? Most businesses prefer to have systems that much their business processes, Generic software may not do that exactly so be sure to buy your software from a vendor directly connected to the software developer or from the development company itself. Dither Technologies does that exactly.
If you’re a business owner, you know investing in the right tools can be crucial for your success. A key component of any retail or hospitality operation is the point of sale (POS) system. But how much does a POS system cost?

Unfortunately, the answer isn't straightforward, as the price can vary widely based on features, scalability, and specific business needs. Understanding the costs involved is essential for making an informed decision that aligns with your budget and operational goals.

If you need in person consultancy, Contact us via our website or using the Phone numbers you find there, or even you can leave us a comment below, we shall surely get back to you.




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